PRIVACY & SECURITY
It is Office Depot's policy to respect and protect the privacy of our customers and the users of Office Depot Online(hereinafter, the "Site"). Through this Internet Privacy Statement, we want to reassure users of the Site that we will not sell, share or rent user information to others in a manner different than as set forth in this Internet Privacy Statement. By accessing this Site, you agree to be bound by the Privacy Statement. If you do not agree to the terms of this Privacy Statement, please do not use this Site. Each time you use the Site, the current version of the Privacy Statement will apply. Accordingly, when you use the Site, you should check the date of this Statement (which appears at the top) and review any changes since the last version.
Placing Orders and Information Collection
Office Depot collects information from the users of the Site at several different points on the Site. For example, we collect and/or request information when a user:
- Places an Order
- Requests an account on Office Depot Online
- Requests notification of an order status
- Participates in an online sweepstake or survey
- Applies for a Credit Card
- Requests a Catalogue
- Submits an email
In order to fulfill the requests of Site users in the above instances, the user may be requested to provide contact and/or credit card information. If we have trouble processing an order, a request, or completing a delivery, this contact information will be used by Office Depot to contact the user.
Gathering and Sharing of Information, Links to External and Co-Branded Websites
We monitor traffic patterns on the Site and gather broad demographic information for aggregate use to analyse trends and administer the Site in order to improve its layout and design and to permit Site personalisation and streamlining to create the best shopping experience we can for our users. In order to perform analysis permitting such personalisation and improvement of Site design and user experience, we may employ suitable third parties with whom we share the information necessary to accomplish these objectives. These statistics include no personally identifying information.
Where appropriate, we share aggregated statistical information with our business partners. These statistics include no personally identifying information.
We use a credit card processing company to bill purchasers of goods and services from the Site, and depending upon the goods and services being ordered and where they are being shipped, we may also use outside suppliers and/or delivery companies to assist us in fulfilling and delivering orders. We share with them the information necessary to enable such card processing, fulfilment, and delivery of goods (i.e. name, address, and as appropriate, payment information).
We may provide personal identifying and account information in special cases such as enforcement of our Terms of Site Use, or as required by law or legal process to protect and defend the rights and safety of our Site and its users. This includes exchanging information with other companies for purposes of fraud and credit risk reduction.
Our Site also contains links to external Internet sites as well as co-branded sites, which may be operated by an external party and they may have privacy practices that differ from those of Office Depot Online. A co-branded site is a Website, usually operated by a third-party, and displaying that third-party's name along with the Office Depot name and logo. Such co-branded sites offer Office Depot approved goods or services to our users.
When you click on links that take you to such external or co-branded sites, you will be subject to their privacy policies, and we encourage you to become familiar with that party's privacy policies as these may differ from those utilised on our Site. Please note that this Privacy Statement applies solely to information collected by Office Depot on our Site and, while we strongly support the protection of privacy on the Internet, we cannot be responsible for the privacy practices of other Websites, uses of the information collected by other Websites, or the content of those other Websites.
Strong precautions are taken to protect the information of the users of our Site. When users submit sensitive information via the Site, that information is protected both online and off-line.
We take credit card information security seriously and use a variety of technical solutions to make shopping safe at our Site. Furthermore, your information is encrypted and is protected utilising the industry standard Transport Layer Security (TLS) encryption software. While on a secure page, such as our order form, the lock icon on the bottom of Web browsers such as Netscape Navigator and Microsoft Internet Explorer becomes locked, as opposed to un-locked, or open, when you are just 'surfing'.
While we use TLS encryption to protect sensitive information online, we also protect user information off-line. All of the information of our Site's users, including the sensitive information mentioned above, is maintained in a restricted section in our offices. Only those of our employees who need the information to perform a specific job (for example, our account or customer service representatives) are granted access to personally identifiable information. Furthermore, our employees are kept up-to-date on our security and privacy practices.
Surveys & Contests
From time-to-time we may request information from the users of the Site via surveys. Participation in these surveys is completely voluntary, and the users of the Site have a choice whether or not to disclose this information. Information requested may include contact information (such as your name and delivery address), and demographic information (such as post code, age level, etc.). We use such information for analysing the Site traffic to improve the user's experience on the Site.
Children's On-line Privacy
Office Depot recognises the particular importance of protecting the privacy of children. Consistent with the Children's Online Privacy Protection Act (COPPA), we will not knowingly collect any personally identifiable information from children under the age of 13. When a user makes a purchase on Office Depot Online or one of our associated websites, the user is representing to us that they are an adult. If a child has provided the Site with personally identifiable information, we ask that a parent or guardian call tel. 0844 412 3400 and we will delete the information pertaining to the child from our records. firstname.lastname@example.org
Special Offers, Account Updates and Opting Out
Office Depot occasionally sends our customers and the users of the Site announcements and updates, which contain important information about the Site and service offerings which we believe to be of value to our customers and users. In order to do this, we may enhance or merge the information we collect on the Site with data from third parties for purposes of marketing products or services to our customers and users.
We may communicate with the users of the Site via email, telephone, mail, or fax in order to provide requested services, content, product information, or in regard to customer service issues relating to an account. The users of the Site are always given the opportunity to 'opt-out' of having their online information used for purposes not directly related to the Site at the point at which we ask for the information or when they receive an online requested promotional communication.
For example, our email messages have an "unsubscribe" feature for users of the Site who buy from us, but don't want to be notified about special offers in the future. Users can simply "Reply" back to the email message and type "unsubscribe" in the subject field. Upon receipt of the reply, we will remove that email address from our email list. If a user has more than one email address, he or she should include the other addresses as well to ensure proper updating of their account information. In addition, users who have an account on the Site can opt out of receiving promotional email.